Scanner software enables you to digitally store documents in your laptop or PC. Optical character recognition (OCR) scanner software converts the digital images into a document that you can edit with word processing and publishing software. OCR and parsing technology drives scanner software to read and capture data from expense receipts, business cards and business documents into your digital filing system. The digitized text is keyword searchable.
Scanner software uses imaging algorithms to clean and save scanned documents into JPEG or editable PDF files. It converts document images behind the scenes into legible text by rotating, cropping and otherwise digitally adjusting them.
Now, how can you put the OCR and parsing technology in scanner software to use? People who frequently travel on business customarily collect more business cards than they can count. Scanner software enables them to collect all the same information, but digitally, and bring it back with them without the messy business cards. The collected data can be transferred to network applications, like contacts management programs, for distribution to an entire team.
Scanner software takes the key data from expense receipts, exports it to your network financial management program and organizes it into monthly expense reports without all the individual paper receipts. Data is digitally parsed into vendor name, purchase type, amount and date and payment method. Your scanner software also retains digital copies of those individual paper receipts, just in case, and attachs copies of those receipts to your expense reports.
Scanner software also assists small businesses like doctor and dentist offices with the collection of their patients personal identification information. Passports, drivers licenses and medical insurance cards are all scannable. This method of collecting information takes much less time and uses much less paper than photocopying the same documents.
There are personal applications for scanner software, as well. Many, if not most, of us keep our important personal papers at home in a (preferably fireproof) safe or file cabinet. But what happens in case of fire or theft? Scanner software can read and export digital copies of documents such as birth, death and marriage certificates, professional licenses and real property title papers to your personal laptop or PC for safekeeping. Would you really want to have to deal with government agencies to obtain duplicates?

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by: annrogers25
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